Done-for-you email workflows — templates, AI prompts, and configs ready to import
Six complete n8n email workflows you can import in 5 minutes. Welcome sequences, follow-ups, reminders, and newsletters — all with AI-powered personalization. One-time purchase. No subscriptions.
What You Get
#
Template
What It Does
Nodes
1
Welcome Sequence
4-email drip after signup (Day 0, 3, 7, 14)
6
2
Lead Follow-Up
AI-personalized follow-up after form submission
5
3
Invoice Reminder
Auto-send polite reminders for overdue invoices
4
4
Weekly Newsletter
AI writes newsletter from RSS feeds, sends weekly
5
5
Re-Engagement
Win back inactive subscribers after 30 days
5
6
VIP Customer Alert
Flag high-value customers, send personal note
4
Each template includes:
Complete n8n workflow JSON (import in one click)
AI prompts for each email (copy-paste into OpenAI or Claude nodes)
Email copy templates (subject lines, body text, CTAs)
Setup instructions with screenshots
Customization guide (how to adapt for your business)
Template 1
Welcome Sequence (4-Email Drip)
What It Does
When someone signs up (via webhook, Stripe, or form), this workflow sends 4 emails over 14 days. Each email is timed for maximum engagement. AI personalizes each email based on what the user signed up for.
Subject: Welcome! Here is your quick-start guide
Hey {{$json.name}},
Welcome aboard! You just made a great decision.
Here is one thing you can do right now (takes 2 minutes):
1. Open {{$json.tool_name}}
2. Paste this prompt: "I run a {{$json.business_type}}. Give me 3 ways to save time this week using AI."
3. Read what comes back. Pick one and do it.
That is it. You just got your first AI win.
Over the next two weeks, I will send you a few more tips. No fluff. No sales pitches. Just the good stuff.
Talk soon,
Mack
CreatorHQ
STEAL THIS TEMPLATE: EMAIL 2 (DAY 3)
Subject: Did you try this yet? (The 2-minute win)
Hey {{$json.name}},
Quick check-in. Most people sign up and never take action. Do not be most people.
Your 2-minute action for today:
1. Open {{$json.tool_name}}
2. Type: "Write a {{$json.content_type}} for my {{$json.business_type}}."
3. Edit the result for 30 seconds. Done.
You just saved yourself 20 minutes. And it took less than 2 minutes.
Talk soon,
Mack
STEAL THIS TEMPLATE: AI PERSONALIZATION PROMPT
You are writing a personalized email for a user who signed up for {{$json.product_name}}.
User info:
- Name: {{$json.name}}
- Business type: {{$json.business_type}}
- What they signed up for: {{$json.product_name}}
Write a friendly, 3-paragraph follow-up email that:
1. References what they signed up for
2. Gives one specific tip related to their business type
3. Asks a simple question to encourage a reply
Keep it under 120 words. Casual tone. Sign off as "Mack at CreatorHQ".
Template 2
AI Lead Follow-Up
What It Does
When a lead fills out a form, AI reads their message, understands their need, and drafts a personalized follow-up email. The draft goes to your inbox for review. One click to send.
STEAL THIS TEMPLATE: AI FOLLOW-UP PROMPT
You are a business development assistant. A new lead just filled out a contact form. Draft a personalized follow-up email.
Lead info:
Name: {{$json.name}}
Email: {{$json.email}}
Business: {{$json.business}}
Message: {{$json.message}}
Rules:
- Reference something specific from their message
- Be warm and helpful, not salesy
- Offer one relevant free resource
- Include a clear next step (book a call, reply with a question, etc.)
- Keep under 150 words
- Sign off as Mack, CreatorHQ
Return the email with subject line and body.
Template 4
AI Weekly Newsletter
What It Does
Every Friday, n8n reads your RSS feeds, has AI write a newsletter summary, and sends it to your list. Zero manual work after setup.
STEAL THIS TEMPLATE: NEWSLETTER AI PROMPT
You are a newsletter writer for CreatorHQ. Write a short weekly newsletter from these articles.
Articles this week:
{{$json.articles}}
Format:
- Subject line: One catchy line (under 60 characters)
- Intro: 2 sentences setting the theme
- For each article: 2-sentence summary + takeaway + link
- Sign-off: Friendly one-liner + "Mack at CreatorHQ"
Rules:
- Casual, helpful tone
- 5th grade reading level
- Total under 300 words
- No jargon or buzzwords
Implementation Config
STEAL THIS CONFIG: GMAIL SMTP SETUP
n8n Gmail Node Configuration:
Credential Type: Gmail OAuth2
From: Your Name <you@yourdomain.com>
For SMTP (non-Gmail):
Host: smtp.yourdomain.com
Port: 587
Security: STARTTLS
User: your-email@yourdomain.com
Password: your-app-password
Sending limits:
Gmail free: 500 emails/day
Gmail Workspace: 2,000 emails/day
Custom SMTP: Depends on provider
Recommended providers for high volume:
- Resend.com (free: 3,000/month, then $0.001/email)
- Postmark ($1.25/1,000 emails)
- Amazon SES ($0.10/1,000 emails)
STEAL THIS CONFIG: TIMING SEQUENCE
Welcome Sequence Timing (optimized for engagement):
Email 1: Immediate (within 60 seconds of signup)
- Open rate target: 60-70%
- Purpose: Deliver value, build trust
Email 2: Day 3 (72 hours later, 10am local time)
- Open rate target: 40-50%
- Purpose: Drive first action
Email 3: Day 7 (96 hours after Email 2, 10am)
- Open rate target: 35-45%
- Purpose: Advanced tips, cross-sell
Email 4: Day 14 (7 days after Email 3, 10am)
- Open rate target: 30-40%
- Purpose: Re-engage, offer help
n8n Wait Node Settings:
Email 2: Wait 3 days
Email 3: Wait 4 days (after Email 2)
Email 4: Wait 7 days (after Email 3)
Send time: Use "Wait" node with specific time (10:00 AM)
What's Next
What to Do Next
Our recommendation: We use Claude AI for our own business. It writes better follow-up emails than any other AI we have tested. Try Claude.